With over 150 years of experience, and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets.  

WHY JOIN US 

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include: 

• Competitive pay  
• Medical, Dental, Vision and Prescription coverage 
• Paid vacation and holidays 
• 401(K) match 
• Life insurance, AD&D and long-term disability 
• Tuition reimbursement 
• Opportunities available nationwide 
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more 
• Pet Insurance 
• Legal Plan, and ID Theft Protection 

C&I West Service is one of the largest and fastest-growing regions of CoolSys, consisting of 35 service branches. Our valued and dedicated employees are at the heart of our continued growth and success. In the next few years, CoolSys will be moving into new refrigeration and HVAC markets and refining its existing ones. 

• Handle any required documentation coming in from field service and/or construction coordinators.
• Assist in researching new vendors and comparing competing suppliers.
• Maintain up-to-date and precise records of orders, shipments, inventory, and reports.
• Following up with suppliers for confirmation of orders.
• Place standard bulk orders that do not require approval (especially indirect purchases).
• Perform administrative assistant work, including making travel arrangements for supplier audits, scheduling meetings with suppliers, maintaining all required documents, storage locations (online), rev controls of all forms in ERP, and handling incoming calls, etc.
• Can also include Fleet management and administration for a region/BU.
• Prioritize calls (incoming and backlog).
• Work with Service Managers and customers to address purchasing issues.
• Respond to inquiries.
• Create and distribute required reporting.
• Maintain proactive communication with customers regarding missed SLAs.

• Strong computer (Excel/Outlook) skills.
• Ability to handle multiple tasks concurrently.
• Stay calm under pressure.
• Able to actively listen and demonstrate empathy.
• Highly organized and strong attention to detail.
• Excellent verbal and written communication skills.
• Strong sense of urgency.
• “Can do” attitude and demonstrated commitment to get the job done.
• Reliable and dependable.
• High school diploma with 2-3 years of work experience in procurement/purchasing.
• Demonstrated ability to document and report information essential for the resolution and communication with both internal and customer
• Good communication (verbal & written) skills
• Ability to use computer systems (Outlook, Word, Excel).
• Must have the ability to multi-task and work under pressure.
• Demonstrated knowledge and skills in purchasing parts for technicians in an assigned service location.
• Demonstrated ability to document and report information essential for the resolution and effectively communicate with management.
• Demonstrated ability to problem solve and maintain focus and productivity under pressure.

Today, there are 22 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth! 

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Coolsys is an EEO/AA Employer.  All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.   

Pre-employment background screening (criminal and MVR) and drug testing (including for marijuana) are required for all positions. Coolsys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.